Within the Same City or Town
Recommendedexclusive of MCA Fees
PricingContact us
<h1>Please Wait..</h1>
Manage the process of changing your company's registered office address.
Select the option that matches your requirement. Our team will confirm the scope before starting your application.
exclusive of MCA Fees
Government fees and third-party charges apply where mentioned.
A company's registered office is its official address recorded with the Registrar of Companies, where formal communications, legal documents, and official notices are received.
A company may change this address because of growth, cost management, access to customers or suppliers, regulatory needs, or a more suitable location. The required procedure depends on whether the move is within the same city, to another city, between ROC jurisdictions, or to another state.
LegallensIndia assists companies with the approvals, documentation, and ROC filings required for a smooth and compliant registered-office transition.
The registered office is the official address legally registered with the Registrar of Companies in the jurisdiction where the company is incorporated.
Maintaining a registered office is a legal requirement, and its address must be disclosed in foundational documents such as the Memorandum of Association and Articles of Association.
A change must follow the Companies Act, 2013 and the Companies (Incorporation) Rules, 2014.
Convene a Board Meeting and pass a resolution approving the move within local limits. The Board must also authorise company officials to complete the e-filing and other actions needed to implement the resolution.
Within 15 days of the meeting, file Form INC-22 with a certified copy of the Board Resolution, proof of the new address, and a utility bill not older than two months. If the premises are leased or not owned by the company, include evidence of the company's right to use the address.
After ROC approval, update the registered address on letterheads, banners, signboards, official correspondence, and other relevant documents and records.
The Board must approve the relocation beyond the current local limits, authorise officials to implement it, approve the notice calling a General Meeting, and authorise dispatch of the notice to shareholders, directors, and auditors.
Send the approved notice by post, courier, or email and hold the General Meeting. Shareholders must pass a Special Resolution approving the relocation outside the existing local limits.
File the certified Special Resolution, explanatory statement, and Extraordinary General Meeting notice with the ROC in Form MGT-14. The supplied content calls for filing within 15 days for this process while noting the Companies Act period of 30 days. Retain the Service Request Number for subsequent filings.
Within 15 days of the General Meeting, file Form INC-22 with certified copies of the Board and Special Resolutions, proof of the new address, a utility bill not older than two months, and evidence of the right to use the premises where the company is not the owner.
Following ROC approval, update the address on all official documents, letterheads, banners, signboards, and relevant company records.
The Board must approve the change, authorise officials, approve the General Meeting notice, and arrange its dispatch. At the General Meeting, shareholders must pass a Special Resolution for shifting the office across ROC jurisdictions.
Within 30 days of the Special Resolution, file Form MGT-14 with a certified copy of the resolution, the explanatory statement, and the General Meeting notice.
Prepare a list of creditors and debenture holders and obtain consent where necessary. Notify the state Chief Secretary of the proposed shift and ensure that employee interests are not adversely affected.
Apply to the Regional Director with the Board and Special Resolutions, General Meeting minutes, declarations that worker payments are not in default and creditor consent has been obtained or payment provision made, a declaration concerning pending prosecution jurisdiction, and an acknowledged copy of the Chief Secretary intimation.
When the application is complete, the Regional Director is expected to pass an order within 15 days.
File the Regional Director's order in Form INC-28 within 30 days of receiving it. Within 60 days of the order, file Form INC-22 with the Board and Special Resolutions, address proof, a recent utility bill, evidence of the right to use leased premises, and the Regional Director's order.
After ROC approval, update the company's registered address across its official documents, letterheads, banners, signboards, and other records.
The Board must approve shifting the registered office to another state and altering the Memorandum of Association. It must authorise officials to file the Regional Director petition and arrange newspaper publication, appoint an authorised representative, and approve dispatch of the General Meeting notice.
Send notice to shareholders, directors, and auditors by post, courier, or email. Hold the General Meeting and pass Special Resolutions for the office shift and alteration of the Memorandum of Association.
Prepare lists of secured and unsecured creditors and debenture holders with amounts due. The lists must not be older than one month from the application date and must include a declaration signed by the Company Secretary and at least two directors.
Send individual notices seeking no-objection certificates from creditors and debenture holders at least 14 days before the hearing. Publish an INC-26 notice in English and vernacular newspapers in the district of the existing office at least 14 days before the hearing.
Send the application to the ROC in the existing state, relevant regulatory bodies, SEBI for a listed company, and the Chief Secretary of the existing state.
Submit the altered MOA, General Meeting minutes, Board Resolutions, affidavits, creditor and debenture-holder lists, newspaper advertisements, and any creditor no-objection certificates to the Regional Director.
The Regional Director may issue an order without a hearing if no objection is received within 15 days. If objections are received, a hearing may be held and an order passed within 60 days.
File Form MGT-14 within 30 days of the Special Resolutions with the altered MOA and meeting details. Submit Form INC-23 to the Regional Director and a copy to the ROC in Form GNL-1. File the Regional Director's order in Form INC-28 within 30 days of receipt, followed by Form INC-22 within 15 days of receiving the order.
Notify the relevant government, non-government, and local authorities. After ROC approval, update the registered address on letterheads, banners, signboards, and all other company records.
| Form or Action | Purpose | Timeline Stated in the Content |
|---|---|---|
| INC-22 | Notify the ROC of the new registered office | Within 15 days for a local move or move within the same ROC jurisdiction |
| MGT-14 | File the Special Resolution and meeting documents | Within 30 days; the same-ROC procedure requests expedited filing within 15 days |
| INC-23 | Seek Regional Director approval | Before changing ROC jurisdiction or moving to another state |
| INC-26 | Newspaper notice for an interstate move | At least 14 days before the hearing |
| INC-28 | File the Regional Director's order | Within 30 days of receiving the order |
| GNL-1 | File a copy of the interstate INC-23 application with the ROC | With the Regional Director application process |
LegallensIndia provides guidance throughout the registered-office change process, from preparing documents and securing approvals to completing ROC filings and updating company records.
The team manages the legal and regulatory formalities so the company can focus on its business while completing the transition smoothly.